OVERVIEW: Initially founded in 1988 as the Ardmore Main Street Program, Ardmore Initiative has served the community as a Municipal Authority since 1993, empowered by Lower Merion Township and the Commonwealth of Pennsylvania to perform supplementary public service duties. These duties often include public space improvements, business services, community event programming, and brand development. Its long-term vision for Downtown Ardmore is to create a welcoming, walkable, and inclusive community that offers a vibrant business mix, including family-friendly, independent and national retail stores, and service businesses. To this end, Ardmore Initiative is seeking a highly motivated, experienced individual to serve on a part-time basis as Director of Administration.

SALARY LEVEL: Part-time opportunity, Possibility for flexible schedule ranging 12-18 hours per week.

ESSENTIAL FUNCTIONS: The purpose of this position is to administer all day-to-day operations within the Ardmore Initiative office. We are seeking a highly organized and detail-oriented Office Manager/HR Generalist to join our team. This diverse and exciting position will be responsible for overseeing office operations while managing human resources functions to support our Business Improvement District. The ideal candidate should have a strong background in office administration, financial management, property management, HR practices, and a passion for fostering a positive workplace culture.

JOB DESCRIPTION:

• Oversee daily office operations to ensure the highest levels of professionalism, efficiency, and organization.
• Maintain office policies and procedures, ensuring compliance with company standards.
• Assist with financial administrative tasks, such as invoicing, budgeting, and expense tracking.
• Assist with grant management, including receipt collection and payment requests.
• Maintain employee records, benefits administration, payroll coordination, and accounts payable/receivable.
• Oversee assessment billing and collection, as well as lien enforcement.
• Receive assessment checks and coordinate with bookkeepers to ensure their deposit and record in Quickbooks.
• Assist third party contractors in annual audits.
• Managing data collection and maintaining organizational databases.

NECESSARY KNOWLEDGE AND SKILLS:

• 5+ years’ experience performing the duties listed above
• Strong understanding of basic financial literacy and corporate best practices
• Proficiency in Microsoft Office Suite and Quickbooks.
• Excellent communication, problem-solving, and organizational skills
• Ability to multitask and manage priorities in a fast-paced environment
• High level of professionalism, discretion, and confidentiality

BENEFITS:

• Pay: From $25.00 per hour
• Expected hours: 12-18 per week
  • Flexible scheduling possible
• All government-recognized holidays off (Memorial Day, Labor Day, 4th of July, Juneteenth, etc)
• Position is mostly on-site, with opportunities for some remote work.

To apply, email resume and references to Alec Hersh, Executive Director (alec@ardmoreinitiative.org). Applications will be reviewed on a rolling basis until the position is filled.